Columbia University has an internal website consultant for which no purchase order is required. Their contact information is:
Internal Website developer:
Web Design Studio
To hire an external website consultant you must follow this process (as outlined by the Purchasing Office) in order to gain approval from the Purchasing Department:
Before services commence, the department should complete and submit the
following documents to the Purchasing Department for review and processing.
- Scope of Work — The
SOW should clearly articulate the deliverables, expectations and
responsibilities of both the Service Provider and the customer.
- Independent Contractor Verification Worksheet
(Sole Proprietor only) — Determines Independent Contractor status.
- Service Provider Questionnaire (first time Service
Providers only) — Provides information about Service Provider that is
entered into the Purchasing system, also known as CAPS. (The vendor must register themselves in the system by clicking on "Add Your Company.")
- Client List — List of Current Service Provider Customers.
- Resume or CV
- Service Provider Agreement
- Certificate of
Insurance — In accordance with the Service Provider Agreement
Please note that the University requires all Web Developers to be insured for at least $1 million dollars. The University will require proof of this in the form of a Certificate of Insurance.
Once the Purchasing Department approves the vendor, then a purchase order number will be provided, which the vendor should include when submitting their invoice.
*Please do not hire a website consultant without prior approval, as the vendor may experience serious delay in payment, if payment is rendered at all. You will NOT be reimbursed for payment to a website developer.*