Logging into the Content Management System (CMS)
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1. Navigate to http://www4.gsb.columbia.edu/login (Please bookmark this page for future reference.) Please use a supported browser such as Internet Explorer 7, Firefox 2, or Safari (for Mac only). 2. Enter your business school id (e.g., jsb2001) and your network password (the same one you use for your e-mail) in the returning user section of the form, then click login. |
Creating content
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To create a new piece of content:
1. Once you are logged in to the CMS, go to the page you wish to add new content to. 2. If you don't see the [Create New Content] and [Publication Manager] links by the page title, click the [Edit] link at the bottom of the page. If the links are still not displayed, you do not have permission to create content on that page and should contact the owner of the page or CMS support. 3. Click the [Create New Content] link to access the content form. 4. Complete the form and click submit. |
Editing content
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1. Once you are logged in, go to the page where the content you wish to edit exists.
2. If you don't see the [Edit] link at the top of the content you wish to change, click the [Edit] link at the bottom of the page. If the link is still not displayed, you do not have permission to create content on that page and should contact the owner of the page or CMS support. 3. Click the [Edit] link to access the edit form. 5. Edit the content item and submit. |
Adding existing content to a page
| If you see content elsewhere on the School site that you would like to reuse (e.g., the list of MBA core courses), you can add that content to your own pages — provided you have permission — using the Publication Manager. |
Removing (not deleting) content from a page
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You can remove a piece of content from a page without deleting the content altogether. This should be done when you have content that you (or someone else) may wish to use in the future.
1. Once you are logged in to the CMS, go to the page from which you wish to remove content. 2. If you don't see the [Publication Manager] link by the page title, click the [Edit] link at the bottom of the page. If the link still is not displayed, you do not have permission to remove content from that page and should contact the owner of the page or CMS support. 3. Click the [Publication Manager] link to display a popup with a list of content pieces appearing on the page. 5. Select the piece you wish to remove from the content listed on the left-hand side of the popup. Press the right arrow button to move that content back into the content library. Others (including you) will be able to select it from the library. 6. Apply the changes by clicking submit. |
Deleting content
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Please delete content with great caution, because once deleted it is removed from the system entirely and can not be edited or reused. Remember, too, that deleting content removes it not only from the page it is on, but also from any other pages where it may appear (including, potentially, some of which you are unaware).
If you only want to remove a piece of content from a single page (while preserving it for future use and/or on other pages) please see the tip on removing (not deleting) content. To delete a piece of content: 1. Once you are logged in, go to the page that displays the content you wish to delete. 3. If you don't see the [Edit] link at the top of the content you wish to delete, click the [Edit] link at the bottom of the page. If the link is still not displayed, you do not have permission to delete that content and should contact the owner of the page or CMS support. 4. Click the edit link to display the content edit form. 5. At the very bottom of the form, click the [+] button to show the delete button. 6. Click the delete button and confirm your action. |
Creating or editing a to-do item
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1. Once you are logged in to the CMS, go to the MBA section of the intranet (http://www4.gsb.columbia.edu/_intranet/mba).
2. Select To-Do Item Administration from the list; a complete list of all to-do items will then appear. You have permission to edit those items with an [Edit] link next to them. To edit an item: 4. Click the [Edit] link, make changes to the content form and submit. To create a new item: 4. Ensure the [Create] link is displayed at the top of the to-do list by clicking the [Edit] link at the top of the page. If the [Create] link doesn't display you don't have permission to create to-do items. You should contact CMS Support. 5. Click the [Create] link. Complete the form and submit. Details on the fields in the form can be found in the Admitted website training document (training documents are found on this site - see navigation to the left).
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Setting groups and permisisons for to-do items
1. Log in to the CMS and go to the MBA section of the intranet (http://www4.gsb.columbia.edu/_intranet/mba).
2. Select To-Do Item Administration to acces the list of to do items.
3. Select "Edit" at the top of the screen if you do not see [Edit] next to the to do item that you'd like to edit.
4. Edit the item. Set the share group (the audience that the item's intended for) by selecting the appropriate group from the dropdown "Share" field. Note that if the item is only available for a certain amount of time, or if it must be completed by a particular deadline, you will have to update/confirm the share group for an item at least once each term. For instance, as semesters change, you will need to switch share permissions from MBA Committed Spring 05 to MBA Committed Fall 05.
5. Select Submit to republish the item when you've updated permissions.
Accessing Micro-Content
Managing Micro-content
1. Log in to the CMS (http://www4.gsb.columbia.edu/login) to create New Micro-Content.
2. Navigate to the school-wide intranet (http://www4.gsb.columbia.edu/_intranet).
3. On the Intranet page, select Microcontent
4. Choose to Create New or Edit Existing Micro-content.
